How to Conduct a Tenant Walk-Through Inspection

Landlords go out of their ways to transfer the properties to their tenants in the best condition possible. They give the property a new coat of paint, trim the hedges, fix any leaking pipes/ faucets, and maybe even upgrade a few things here and there.

Wouldn’t it be nice if the property reverted in the same condition or something close to it?'

By conducting a walk-through inspection with your tenant, you can make this a reality for your investment. A walkthrough protects your interests by highlighting potential damage on the tenant.

How do you conduct a tenant walk-through inspection? For property owners in Spokane, Windermere Property Management gives you tips that you can consider.

Step 1: Design a Form

The idea behind the walk-through inspection is to be as thorough as possible as you inspect each room. You will need to design a form that captures the fittings and fixtures of every room of the rental unit. It will also have a column on which to note the condition.

In your form, you will want to divide each room into the typical elements of a property i.e. walls, floors, windows, fixtures, fittings, and appliances. Keep a few rows blank to include additional elements that you might have missed out in the design.

landlord-designing-a-form

If you are wondering on how to start out, you can find sample walkthrough forms online. Should you lack the time, you can engage a local property management firm that can design a form taking into consideration your unique needs.

You should also have sections at the bottom for signatures by both parties, the landlord and the tenant. Give a copy of the completed form to the tenant for their records.

Step 2: Conduct the inspection together

There should be two walk-through inspections, before the tenant moves in and the move-out inspection. Both should be conducted with the tenant in tow. Joint tenant inspections set the expectations for the lease period and also they reduce disagreements when it comes to repairs and renovations.

During the move-in inspection, you will be able to point out the condition of each space and the quality of the appliances. They can confirm the condition as you tick this and that on the form. Their signature on the move-in inspection form will be without any furor.

Step 3: Simplify the process

We understand that you want the tenant to have an appreciation of the property. You want to go through each space comprehensively and for them to appreciate the appliances that you have spent thousands of dollars on. However, from our experience in the Spokane property market, we would recommend that you keep the process simple.

landlord-talking-to-tenant

When the tenant moves in, they will appreciate the quality of the house and appliances. Don’t try to oversell the property even more. Quality is recognized without much fuss. Within 10 to 20 minutes, you should be done with the joint walkthrough.

Step 4: Photos and Videos

You remember the statement “A picture is worth a thousand words”. This is where you can use the adage to your advantage. While you are on the property, use the opportunity to document the condition of the property.

You should take two types of photos; general photos which are vague and close up photos which are more detailed. This applies for both the move-in and move-out inspections. You should label the photos and possibly back them up on a hard drive or on the cloud.

Encourage the tenant to take their own set of photos. In some cases, tenants would like to contest the condition of a space or an appliance. With each party having a set of photos, you can quickly come to an agreement.

Step 5: Give the tenant some time to do a personal walk-through

After you have spent your 10-20 minutes on the joint inspection, ask the tenant if they would wish to walk through the property by themselves. Some tenants will jump at the idea to inspect the property individually.

tenant-doing-an-inspection

What this does is portray your confidence in the property and your tenant’s satisfaction. After all, you will have inspected the property and worked out any issues in terms of repairs and renovations.

Don’t be put off if the tenant finds out an issue here or there. Such scenarios allow the two of you to build rapport as you will make the repair before making a note of the fixture’s condition on the property.

In conclusion

Our tips on walk-through inspection have worked wonders for our clients in the past. It sets the tone for the period of the lease term while it also protects your interest as a property owner. For most landlords, they find the process quite vigorous and outsource it to the #1 property management company in the region.

Windermere Property Management is the leading property management company in Spokane, WA. Our company has years of experience handling a wide range of issues and problems. We have an expert team on the ground that is ready to offer any of our broad suite of property solutions. In addition, Windmere is ready to customize our services for our clients.

With us as your property partner, you can truly enjoy the benefits of property investment and leasing. Get in touch with Windermere Property Management today!

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